So, what is HR software?
HR software is a form of technology designed to support and streamline your HR operations.
You can use it to track employee movements, manage rotas, holidays, absences, and much more. Plus, you can use it to store your confidential HR documents in one secure digital space.
From important workplace safety policies to employee T&Cs, HR software makes it easier to locate your files and keep them safely organised, giving you easy access at any time, wherever you are.
Here’s how HR software works
Here are just a few ways HR software can help to enhance your operations:
- Secure document storage – upload and store your important HR documents and keep your data secure in a digital platform.
- Task automation – automate tasks and make it even easier to tick key HR jobs off your to-do list.
- Holiday and absence management – HR software makes it easier to manage holiday requests, avoid clashes and potential staff shortages.
- Managing shifts and rota systems – you can edit and create shift patterns using your HR software system, where it’s fully transparent to everyone in your workplace.
Why do you need HR software?
There are lots of benefits to adopting HR software in your business.
If you’re looking to streamline your processes and find a quicker way to comply with your duties, HR software can be a big help. Why?
It’s more efficient
Fundamentally, managing your HR through expert software is a more efficient way of managing your HR processes.
Software allows you to digitally streamline your HR admin tasks and helps you create seamless processes across your company, where visibility and communication is key. So, you can help your workforce remain unified on your business goals.
It helps you stay on top of important tasks
It’s easy to miss a task when you already have a very busy to-do list. If managing your day-to-day tasks wasn’t enough, adding HR responsibilities on top isn’t an extra burden you need.
HR software is simple to use and sends you key reminders about important HR tasks you need to complete, so you’re never at risk of forgetting.
It helps you stay legally compliant
When you’re able to stay on top of your HR tasks, you’re less likely to find yourself at legal risk. As running a business demands so much of your time, HR software is there to help you automate those important tasks and stay safe in the eyes of the law. Ultimately, it should serve as a supportive tool to keep your company on track to succeed.
It can help you protect sensitive company data
When you have a secure management system for your HR documents, you have greater protection against security threats.
When your confidential and sensitive company documents are stored in a secure space, you can enjoy the confidence in knowing you’re taking extra steps to protect your security.
It’s easier to manage employee absences
If you have multiple employees asking for time off, it might be an easy mistake to approve too many requests and find yourself short-staffed.
When you use HR software, you can get reminders and notifications if there’s ever a conflict between requests. So, you can make an informed judgement without accidentally approving more holiday than your business can handle.
With HR software, you can even get notifications in real-time whenever an employee is absent from work, making it even easier to manage your staffing levels.
It eliminates paperwork
Instead of having to scour for documents in dusty cupboards and struggle to find the file you’re looking for, HR software eliminates the need for paperwork. It allows you to keep your documents stored securely in your very own electronic filing system.
What types of HR software systems are there?
There are different types of HR software systems, each with their own innovative features and benefits. There are three main types of software, including:
Human Resource Management System (HRMS) software
This is an HR software system that uses a range of HR functions – and is particularly helpful if you’re wanting to focus on performance management.
You can use it to manage your employees’ workflow and training tools, for your hiring process and onboarding, which can help improve the overall experience for new starters.
Human Capital Management (HCM) software
A HCM software is particularly useful for managing your documents and work planning, as well as providing important data insights.
Human Resource Information System (HRIS) software
A HRIS software is handy for your main HR tasks, so that might be managing staff data and payroll systems. It’s also useful for ensuring your business stays compliant with its important legal obligations.
How to choose the best HR software for your business
While all software HR systems have their benefits, many of the key features overlap.
But when you’re considering a HR software to adopt in your own business, you need to consider what your main goals are.
At Peninsula, we use BrightHR software. This market-leading HR software is designed to be used on the go, perfect for a busy employer.
Through BrightHR software, you’re able to receive unlimited HR advice, keep a record of staff absences, streamline your onboarding process, and help you continue to grow your business.
Experience BrightHR software with your free demo
If you’d like to experience the benefits of HR software first-hand, why not try a free demo today?
BrightHR software is included in Peninsula’s service package, helping you with:
- Managing staff absences and rotas
- Tracking employees clocking in and out.
- Storing important HR policies and documents
- Payroll software and support
And more…
Managing your HR admin has never been easier with our easy-to-use app you can access on the go. To try out a free demo, just visit here for more information and to sign up.
And if you’d like to speak directly to one of our experts, don’t hesitate to get in touch for a free no-obligation chat:
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